Summer 2020 Transfer Course Policy for McKelvey Undergraduate Students

Course transfer policies for McKelvey undergraduates have been modified for Summer 2020. Please keep in mind that no university is required to accept transfer credit from another institution. Evaluating transfer course equivalencies is a very time consuming activity. It is also time consuming for a student to gather all of the information needed in order for an accurate evaluation to be made by WashU faculty reviewing the information. Traditionally, WashU has not accepted transfer courses taken online from other institutions.

In light of COVID-19 circumstances, McKelvey School of Engineering plans to offer several of its courses online in Summer 2020. Furthermore, a decision has been made to allow students earning McKelvey undergraduate degrees, second majors and minors to complete defined categories of Summer 2020 online courses that are pre-approved from other institutions and transfer that credit back here to count for McKelvey undergraduate degrees and other program requirements. To receive transfer credit, you must take the course for a letter grade and earn a letter grade of "C-" or better.

Courses (in-person or online) offered from other institutions must fall within the four categories described below:

  • Category 1: All undergraduate courses that have been previously approved for transfer from other institutions will be honored whether they are offered in-person or online in Summer 2020. Check our Outside Course Evaluation Database to see if a course has been previously approved. Click on the first letter of the name of the college or university to find the list of previously evaluated courses.
  • Category 2: Humanities and social science courses not currently listed in the Outside Course Evaluation Database may be evaluated for consideration for approval by following the process described below. Approved courses will count toward the school’s humanities and social science requirement.
  • Category 3: Basic math and science courses not currently listed in the Outside Course Evaluation Database may be evaluated for consideration for approval by following the process described below. Chemistry may not be taken at community colleges. These evaluations will not begin until after April 20 and will likely take several weeks to complete. If you need an answer before the second week of May, you should consider taking the course online through Washington University (if available) or find a course to take in Category 1 or 2 above.
  • Category 4: Engineering or computer science courses not currently listed in the Outside Course Evaluation Database may be evaluated for consideration for approval by following the process described below. These evaluations will not begin until after April 20 and will likely take several weeks to complete. If you need an answer before the second week of May, you should consider taking the course online through Washington University (if available) or find a course to take in Category 1 or 2 above.

Students taking an online Chemistry or Physics lecture course at WashU this summer should plan to take the related laboratory course when they are back on the WashU campus this fall. This summer, WashU is not offering online Chemistry or Physics laboratory courses.

Students taking computer science courses online this summer should note the Residency Requirement for Computer Science & Engineering (CSE) Credentials.

If you enroll in an approved online introductory Chemistry or Physics course from a different institution, and that course offering includes an online laboratory, then that online laboratory will satisfy the corresponding laboratory requirement for your engineering degree. Specifically, this includes laboratory courses evaluated as being equivalent to our Chemistry 151, Chemistry 152, Physics 191L and Physics 192L.

Transfer courses approved as being equivalent to Biology 2960 that include an online laboratory component will also satisfy the corresponding laboratory requirement for an engineering degree.

Organic Chemistry Notes for SU2020:

  • Chemical Engineering students and Environmental Engineering students may complete an approved transfer online Organic Chemistry lecture course, but they will need to complete the in-person Organic Chemistry laboratory course (CHEM 251L) on the WashU campus this fall (i.e., an online laboratory Organic Chemistry course will not count for these degree seeking students).
  • For pre-med students, general elective credit will be awarded to McKelvey Engineering students taking Organic Chemistry online this summer, including online laboratory. However do understand admission requirements among medical schools vary. Even though the general agreement is that in person classes and labs are preferred to online, there is a consensus among medical schools of the need to be flexible considering the COVID-19 pandemic which has limited in-person options for summer 2020. To be sure online courses you take are accepted for application to medical school, it is best to check with the medical schools you intend to apply to. The best centralized source of information on medical school policies is the AAMC advisor reports: www.aamc.org/msarreports. Reports are being updated continuously, but if your schools of interest are not reporting policies, your next best option is to contact their admissions offices directly.

This temporary policy does not supersede any department-specific limits on the number of discipline-specific courses taken outside of the department that can count toward their degree programs, second majors or minors. All current residency rules required to satisfy degree requirement still apply. Students still need to complete a minimum number of units at WashU and within McKelvey in order to meet graduation requirements. If you have questions about your degree requirements, please consult your advisor.

Accepting online courses for Summer 2020 is a temporary policy change in effect exclusively for Summer 2020 courses and not for future semesters. Courses must be pre-approved before you take them. Students must limit the number of summer courses submitted for pre-approval evaluation to three total courses. If an evaluation is not approved for a course, students may submit an additional request in its place. MOOC-type courses (Coursera, EdX, etc.) will not be considered unless the course is sponsored by a university; McKelvey departments may identify certain MOOC courses that are appropriate and if so, this information will be available through department channels (e.g. CSE Department’s student FAQ page). The pre-approval process must be followed as described below.

TRANSFER COURSE PRE-APPROVAL PROCESS

For Summer 2020 transfer courses taught in-person or online, follow the steps below to obtain pre-approval for Category 2, Category 3 and Category 4 courses:

Step 1: Check our Outside Course Evaluation Database to see if the course has already been approved. Click on the first letter of the name of the college or university to find the list of previously evaluated courses. If the identical course has been evaluated as equivalent to a WashU course, this is a Category 1 course, so you do not need additional authorization to take the course, even if it is offered online Summer 2020; go to Step 3.

Step 2: If a course of interest to you is NOT in the database, then it has not yet been evaluated and approved. You may request an evaluation and we will notify you of the decision by email. Evaluation of Category 2 courses will begin immediately, but may take several weeks to complete (depending upon how many submissions are received). Category 3 and Category 4 course evaluations will not begin until April 20, and may take several weeks to complete after that date (if you need an answer before mid-May, you should find a Category 1 or Category 2 course, or take the course online from WashU if it is offered). To have a Category 2, 3 or 4 course reviewed for transfer approval:

  • Complete the online SU2020 Course Evaluation Request form for each course you are requesting to be reviewed (a maximum of three evaluation submissions per student). Every required field on the form must completed or the course will not be reviewed. At the end of the form you will be required to attach the items listed below for each submitted request (so have them ready before you click to open the online course evaluation request form):
    • Course Description - A copy of the general course description from the other institution’s College Bulletin or Catalog or Summer Course Listing. This is required for all course review submissions (Category 2, Category 3 and Category 4).
    • Course Syllabus - Category 3 and Category 4 courses also require a copy of the syllabus for the course being reviewed (you may have to contact the other institution to obtain a copy of it). Our faculty require a syllabus in order to review the engineering, computer science, math and/or science topics covered; coursework completed at other institutions must be equivalent to coursework completed at WashU. Category 2 courses do not require a syllabus to be submitted, as they are fulfilling the more general humanities/social sciences requirement. However, if you desire a Category 2 course to count for a second major or minor offered outside of McKelvey Engineering, then you should also contact the department offering the second major or minor to see if they will accept this course if it is approved for transfer to McKelvey. That approval process is between you and the outside department offering the second major or minor and does not involve our office. You should seek and obtain email approval from that department and you should keep that email for possible future verification.
  • Transfer courses approved by McKelvey Engineering are approved to count only toward McKelvey requirements and not for any other requirements for other programs offered on campus. If you have questions about requirements for a program offered outside of McKelvey, please contact the advisor associated with that program.

Step 3: To receive transfer credit, you must take the course for a letter grade and earn a letter grade of "C-" or better. Pass/fail grades are not accepted for transfer credit. Only the credit units are transferred; the grade does not transfer and is not included in your WashU GPA. After your grade is posted at the end of summer, within 30 days have the institution mail an official transcript to the address below or send an electronic transcript to McKelveyRegistrar@wustl.edu:

SU2020 Transcript
Washington University in St. Louis
MSC 1100-122-303 Engineering
One Brookings Drive
St. Louis, MO 63130

If you have questions, please email EUSS@wustl.edu. Before you send your email, please first carefully read the policy above to see if the answer is already located there. If you have questions about the requirements associated with your degree, second major or minor, please contact the faculty advisor connected to that program.