Introduction

The roles for managing a meeting in Zoom have different capabilities and permissions. As expected, "Host" and "Alternativee Host" have all permissions, whereas Co-Host has limitations. In addition, if you are assigning someone the role of "Alternative Host" you must do so BEFORE the meeting starts. You can only assign a Co-Host after the Host or Alternative Host has started the meeting.

Alternative Host 

The “Alternative Host” option allows instructors to schedule meetings and designate another WUSTL Zoom user on the same account to start the meeting or webinar if the instructor is unable to do so. This user will receive an email notifying them that they have been added as an “Alternative Host,” with a link to start the meeting. The “Alternative Host” will need to use the link in the email. 

Instructors can also give another WUSTL Zoom user scheduling privileges, which will make them an “alternative host” for all of your meetings and webinars and allow them to schedule meetings for you. If both users have a webinar license, they can also schedule webinars for you.

Designating Alternatives Host in Canvas

  1. Log into your Canvas course. In the left-hand navigation column, click on the “Zoom” option.
  2. Click on the “Schedule a New Meeting” button.
  3. Once in the “Schedule a Meeting” space, establish your meeting specifications.
  4. The final option should be the “Alternative Hosts” field. Enter the WUSTL address of your desired “Alternative Host.”
  5. Click the “Save” button.

Designating Alternative Hosts in WUSTL Zoom Portal

  1. Sign into the WUSTL Zoom portal at https://wustl.zoom.us.
  2. Make sure that you are on the “Meetings” page. Click the “Schedule a Meeting” button.
  3. Establish your meeting specifications in the “Schedule a Meeting” space. The final option reads “Alternative Hosts.” Enter the WUSTL email address of your desired “Alternative Host.”
  4. Click the “Save” button.

 

Co-Host

If a host is attending a meeting but needs assistance with managing the meeting, they can assign a co-host during the meeting.

The Co-host feature allows you to share hosting privileges with another user in a meeting or webinar. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording.

Co-hosts are assigned during a meeting and cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an “Alternative Host.” 

A co-host can perform tasks like:

  • Start and stop recordings
  • Manage in-meeting security features
  • Admit participants from the waiting room
  • Manage participants, including muting microphones or lowering hands
  • Share their screen, even when participants are not allowed to do so

NOTE: Co-hosts CANNOT, however, start a meeting on behalf of the host. They also cannot start or modify breakout rooms at this time.

Designating Co-Hosts

  1. Click on “Manage Participants” icon in the meeting controls at the bottom of the Zoom window.
  2. Hover over the name of the participant who you want to designation as the co-host, and choose “More.”
  3. An options menu should pop up. Click on the “Make Co-Host” option.

Once a participant has been made a co-host, they’ll have access to the co-host controls.

Role Comparison

 

Host

Alternative Host

Co-Host

Assign Co-Host

Yes

Yes

No

Schedule/Create Meeting

Yes

Yes

No

Manage Participants / Invite

Yes

Yes

Yes

Start/Stop Recording

Yes

Yes

Yes

Mute/ Unmute

Yes

Yes

Yes

Closed Captioning

Yes

Yes

No

Start Live Streaming

Yes

Yes

No

Start Waiting Room

Yes

Yes

No

Start Break-Out Rooms

Yes

Yes

No

End Meeting

Yes

Yes

No

Share Screen

Yes

Yes

Yes

Chat Window

Yes

Yes

Yes

Polling

Yes

Yes

Yes

Note: Zoom keeps its own table on these functions, which they update regularly.

Note: Information for this page was pulled in part from Foothill College and Boston University.