The Office of Events is responsible for the planning of high-impact, school-wide events in support of key McKelvey School of Engineering initiatives.

Working closely with the Dean's Office, faculty, as well as other groups within the school, we strive to create opportunities to further awareness, community building and engagement.

What We Do

Planning a conference or an event? We can help with that! From proposals to post-event follow up, we can help prepare budgets, define your vision, manage logistics, and prepare post-event reports.

Planning events involves a lot of moving parts. Following timelines are useful in making sure we have enough time to prepare everything before the deadline.

To help us plan accordingly, please fill out the event request form. Once we receive your request form, we will contact you to set up a meeting to discuss next steps.

Looking for that special space to host your next meeting or event? All McKelvey Engineering spaces can be found on reserve.wustl.edu. Information specific to each space can be found by clicking on the room name and looking under the features tab.

We are here to help! For more information or reservation support, please contact us at mckelvey-spaces@email.wustl.edu.

Socially Distanced Events Policy

Members of the McKelvey Engineering community are encouraged to review the Danforth Campus' updated events and meetings protocol.

While operating under the Orange Alert Level, no one in McKelvey can hold an in-person event — indoor or outdoor, on-campus or off-campus — without approval from the Dean’s Office.

  • Indoor gatherings/events are discouraged.
  • A mission-critical indoor gathering/event for up to 10 people may be permitted if approved by the Dean’s Office for McKelvey Engineering events and Campus Life for student events.
  • Outdoor gatherings/events are limited to 25 people and must be approved by the Dean’s Office for McKelvey Engineering events and Campus Life for student events.
  • All events with more than 25 people must be held online. No food or drink will be allowed at any gathering/event — indoor or outdoor.
  • A health and safety plan is required for all McKelvey events. This policy applies to university/school-funded gatherings/events on- or off-campus.
Virtual Events

Virtual doesn’t have to feel distant or complicated. Our office can help by providing direction to bring your meeting or event together for a real, authentic experience.

During the planning stage, use this supportive Virtual Event Checklist as a guide of things to consider when hosting a virtual event.

A variety of additional resources and information can be found on the University Event Management page, under the "Find a Space" section. 

For larger or more complex virtual events that require additional assistance, please contact the McKelvey Engineering Office of Event Support at mckelvey-spaces@email.wustl.edu.

Reserve a Space

Welcome to Reserve-A-Space. To get started:

  • Enter the date and time of your event. You may also select the “recurrence” button to select multiple dates.
  • To select a space, use the Facilities drop-down menu to first select the building where the space is located. You may also scroll down the list and select a view to help narrow your choices.
  • Select an attendance. Available spaces will be displayed based on the attendance you enter.
  • Hit “Find A Space.” A list of available spaces will display.
  • To learn more about a space listed, click the name of the space. To select a space for your request, click the plus sign next to the space and then click continue.
  • All fields on the Details tab with a red asterisk are required. Under the "Organization" drop-down, you will only see organizations with which you are affiliated. When the form is complete, click "Submit".

If you need additional help with the system or to find a list of campus spaces and schedulers, email mckelvey-spaces@email.wustl.edu.

Ready to reserve?

Login to Reserve-A-Space

Additional Resources

Are you looking for options or new ideas? This list contains tried and true options for all event-related needs including everything from off-site venue’s to catering to transportation and much more. Companies appearing on this list were provided by other WashU meeting and event planners after receiving excellent service. The list will be updated periodically!

Campus Partners

The Campus Life Event Management team is devoted to making your event exceptional. To accomplish this goal, we partner with other departments and vendors on campus.

View a complete list of campus partners at the university's Event Management website