Steps required for submission: 

  1. Format your thesis/dissertation – McKelvey Engineering Master’s and D.Sc. students may make use of the Engineering D.Sc. and Masters Thesis Format Guideline templates available in WORD or LaTex format. (NOTE: The WORD document follows the APA guidelines as of 2019.) Ph.D. students should check the Doctoral Dissertation Guide for specific formatting requirements. Students may optionally submit a draft (PDF or WORD) copy of their thesis/dissertation to McKelveyregistrar@wustl.edu prior to submission of final copies for a format preview.  
  2. ORCiD – Students are encouraged to establish an Open Researcher and Contributor ID (ORCiD) and begin to populate their profile at http://orcid.org. ORCiD is a free, personal digital identifier, which several funders, publishers, scholarly associations, databases, and universities are beginning to adopt or require. Many scholars will want to establish their ORCiD profile and maintain it throughout their careers. Students are also encouraged to include their ORCiD in their thesis submission in Open Scholarship. For further information, review http://libguides.wustl.edu/orcid.
  3. Final oral defense – A graduate student must successfully defend their thesis/dissertation before the stated deadlines in the academic calendar.  All committee members must sign a completed thesis/dissertation acceptance form, before submitting the final thesis for publication. The student’s department administrator will make copies of the acceptance form and send the original form to the Registrar’s office.
  4. Electronic submission – After submission of the final oral exam report, students must electronically submit the finished work. Master’s students submit final theses through the Washington University Library’s Open Scholarship website at the link below. Students should have or know the following before submitting to Open Scholarship:
    • Activated WUSTL key and password
    • Full text of the thesis as a single PDF file, preferably under 30MB. If your PDF is larger than that or if you have problems formatting your thesis as a PDF, please contact Digital Library Services at digital@wulib.wustl.edu.
    • Abstract
    • Optional supplementary files
    • Adviser and other committee members’ names

    Master's electronic submission

    Doctoral students submit their final dissertations to ProQuest at the link below. For more information, students may review the Doctoral Dissertation Guide or consult with their department administrator

    Ph.D./D.Sc. electronic submission

  5. Review and approval process – McKelvey Registrar’s office will receive a notification when a student submits a thesis/dissertation to Open Scholarship or ProQuest. The amount of time needed to review the manuscript and the number and nature of any changes required depends on how carefully students have prepared their work. Please do not wait until the deadline day to submit your final thesis/dissertation! In order to graduate, the Registrar’s office will need to approve the formatting and completion of the final thesis/dissertation submission. When the review is complete, students will receive an email through Open Scholarship (master’s) or ProQuest (doctoral), stating one of the following:
    1. Thesis submission approved with no revisions.
    2. Thesis submission has no revisions, but we are missing required paperwork.
    3. Thesis submission has a few revisions needed before we can accept it.
  6. Thesis-on-Demand (TOD) – McKelvey Engineering students may order copies of their thesis to be copied and bound only after they have received final approval of their online submission. Students need to check with their department’s administrator before ordering printed and bound copies of their thesis. In some departments, the administrators will order bound copies; in other departments, students will order copies and request reimbursement. Clarify your department’s procedures before ordering printed and bound copies of your thesis.
    • Go to https://wustl.thesisondemand.com to order copies. Begin by uploading your PDF; when prompted, fill out the remainder of the page. If sending copies to different shipping addresses, submit a new form for each mailing address; all copies ordered together ship to a single destination. Note that this service will not ship to international addresses.
    • On the second page of the order form, “Document Information as Uploaded” will appear on the right side of the page; ensure the total number of pages, number of color versus black and white, and the information about images is all accurate. Doctoral students who submit to ProQuest will already have embedded fonts.
    • Students may consult the FAQ section of the bindery’s website: https://www.thesisondemand.com/faq. Students will need to enter the university’s zip code, 63130, in order to access these questions and answers.
Note to Doctoral students: Doctoral students must also submit an online Survey of Earned Doctorates form. The completion of this survey is a graduation requirement, so please plan to complete the survey prior to the dissertation deadline. Ph.D. students should complete the Post-Graduate Job Survey. All Ph.D. students should refer to the Doctoral Dissertation Guide with any questions regarding their requirements.